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Lelliott (Lelliott)
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Username: Lelliott

Post Number: 6
Registered: 08-2016
Posted on Tuesday, January 03, 2017 - 11:38 am:   Edit Post Delete Post    Move Post (Moderator/Admin Only)

The Family Medicine residency program at Johnston Memorial Hospital in Southwest Virginia is recruiting a new program coordinator. Please see the full job description and apply online at, titled Administrative Manager, Medical Education.

Responsible for various aspects of the Graduate Medical Education Department. Provides oversight to the development, direction and coordination of all Graduate Medical Education activities:

• Manage support staff;
• Develops strategies for recruiting Medical Students, Interns and Residents;
• Provides management of the Graduate Medical Education Department;
• Supports the program director, faculty, trainees and medical students.

Responsibilities include:
• Authorized point of contact for all official communication from the AOA regarding:
o Osteopathic Graduate Medical Education Programs;
o AOA Match,
o Assist in the annual budget preparation;
o Prepares, distributes and maintains all affiliation agreements for required rotations;
o Aids in departmental operations.
o Coordinates and proctors in-training examinations.
• Oversees Continuity Clinic
o Manages Continuity Clinic operations, maintaining adequate staffing and patient flow;
o Utilizes process improvement tools and techniques to optimize Continuity Clinic operations.
• Oversees department administration:
o Reviews and manages all internal requests for information, documentation, data requests for the OGME Program;
o Maintains an efficient filing system for all confidential records and files;
o Coordinates departmental activities with faculty, CME activities and schedules;
o Organizes Administrative Meetings;
o Develops and maintains departmental databases;
o Completes all correspondence, data and electronic registration requests colleges in a timely manner.
• Supervises program administration:
o Prepares and maintains trainee policies and procedure manuals;
o Updates the Department of Medical Education Publications;
o Organizes the annual orientation for incoming trainees;
o Assists in the preparation for program site visits by the AOA;
o Creates trainee schedules.
• Recruits new students and trainees for medical education programs.
o Assists in the development of recruitment and marketing material for new students and trainees;
o Attends identified “Hospital Day” events.
• Attends Osteopathic professional meetings as appropriate;
• Responsible for various aspects of the graduate medical education department. Provides oversight to the
development, direction, and coordination of all graduate medical education activities;
× Manages support staff in the graduate medical education department;
× Develops strategies for recruiting medical students, interns and residents;
× Provides administrative management of the graduate medical education department; and
× Provides support for DME, program directors, faculty, trainees, and medical students.

MSHA expects that every team member will role model Patient-Centered Care behaviors and be guided by MSHA’s Values and the Principles of Patient–Centered Care. Every member of MSHA’s leadership team is accountable for coaching and monitoring reporting team members to ensure that the standards and initiatives of Patient-Centered Care are a living reality in their work units / Departments.

It is vital that an individual in this position be capable of good communication skills. It is of the utmost importance that written communication is legible.

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